Privacy Policy – single users

Terms in capital letters not defined herein shall have the meaning ascribed to them under Vima’s Terms of Use at https://vima.swiss/terms-of-use-single-users/.

Vima attaches great importance to the protection and respect of your privacy and of all User Content uploaded or provided via and to the Service.

The purpose of this Privacy Policy it to inform you of our practices regarding the collection, use and sharing of User Content that you may provide to Vima through our Service.

1. REPRESENTATIONS AND WARRANTIES WITH RESPECT TO USER CONTENT

By uploading or providing User Content via and to the Service, you represent, warrant and covenant that:

i. you own all right, title, and interest in all User Content;

ii. you have obtained or will obtain all consents necessary for using and processing the User Content in accordance with these Terms of Use;

iii. you have appropriate legal bases under applicable data protection laws for using and processing the User Content in accordance with these Terms of Use.

2. USER CONTENT COLLECTED AND USED

The User Content collected is subject to computer processing carried out by Vima. The purpose of this data processing is, with respect to Interviewees, to process and analyse human behavior by means of an automatic tool, based on different modalities of User Content, including video and audio recorded by the Interviewee.

Vima processes the following categories of User Content relating to the Interviewee:

i. Identification data: first name, last name, e-mail, telephone number, date of birth, address.

This data allows us to identify the Interviewee, invite the Interviewee by e-mail and/or SMS to conduct an interview/test and to contact the Interviewee be e-mail and/or telephone (to assist the Interviewee in conducting his/her video interview, or to deliver the Results).

ii. Interview data: video interviews.

This data is processed for the purpose of analyzing your behaviour through our automatic tool analyzing human behaviour.

3. RECIPIENTS OF USER CONTENT

Recipients of User Content submitted by the Interviewee are Vima, its employees and sub-contractors (Vima’s subcontractors, if any, shall have adhered to terms of use and privacy policy), it being understood that videos shall be anonymized and transmitted without names or address.

More generally, Vima shall only process the User Content on the instructions of the Interviewee (including with regard to transfers of the User Content to any place outside the European Economic Area, as set out in this Privacy Policy, the Terms of Use or any other document agreed by the Parties in writing. Vima shall promptly inform the Interviewee if, in the opinion of Vima, an instruction of the Interviewee relating to the processing of the Interviewee’s personal data infringes the Data Protection Laws.

Notwithstanding any other provision of this Privacy Policy, Vima may process the User Content if and to the extent that Vima is required to do so by the applicable law. In such a case, Vima shall inform the Interviewee of the legal requirement before processing, unless such law prohibits prior notification.

4. STORAGE PERIOD OF USER CONTENT

Vima shall, at the request of the Interviewee, delete or return all of the User Content to the Interviewee after the provision of the Service relating to the processing, and shall delete existing copies save to the extent that applicable law requires storage of the relevant User Content.

Absent earlier withdrawal or request from the Interviewee, Vima will delete videos and User Content with a reasonable time in accordance with Data Protection Laws after processing but will keep the id number of such videos and the metadata (any data on the videos of the Interviewee, but excluding the videos and audio itself) for future reference and for improving the Service.

5. PERSONAL DATA PROTECTION

The Interviewee shall be responsible to maintain, in connection with the operation of the Service and Vima’s platform, adequate technical and procedural access controls and system security requirements and devices, necessary for data privacy, confidentiality, integrity, authorization, authentication and non-repudiation and virus detection and eradication. The Interviewee will not permit any person who is not authorized by Vima to use the Service for any purpose. The Interviewee shall keep confidential any identification code and password required to access the Service, and shall restrict access to such identification code and password to himself / herself. The Interviewee agrees that it is solely responsible and liable for all use and activity conducted with the results of the Service.

6. BREACH OF PERSONAL DATA

Vima shall report any User Content breach relating to the Interviewee’s User Content to the Interviewee within 24 hours following Vima becoming aware of the breach.

Vima shall allow for and contribute to audits, including inspections, conducted by the Interviewee or another auditor mandated by the Interviewee in respect of the compliance of Vima’s processing of User Content with the Data Protection Laws.

7. ENQUIRIES

General inquiries regarding this Privacy Policy, or any complaints, may be sent to Vima Support by visiting https://vima.swiss and clicking on “Contact” or by calling the number listed on the Website. There is no charge for this inquiry.

Vima has a team of legal and technical staff to maintain compliance with this Privacy Policy.

For legal inquiries, please contact: legal@vima.swiss

Data privacy statement of Vima.